Position Summary

This is a full-time, in-person role at the heart of our foundation’s office. The administrative assistant keeps our workplace running beautifully — managing reception, office inventories, maintenance and vendor requests, and general upkeep — while also helping bring people together through meetings, staff events and employee engagement and recognition programs, with hands-on support for the conference room and IT/AV technology that makes it all work. It is an ideal opportunity for an organized, tech-curious professional who enjoys variety, takes pride in a welcoming and well-run space, and wants their work to visibly improve the day for an entire team.

Reporting & Collaboration

The administrative assistant reports to and is supervised by the HR, IT and Facilities Director and works collaboratively with staff across foundation teams.

Key Responsibilities

Facilities

• Reception duties – greet visitors, answer phones, monitor organization general email accounts

• Monitor and maintain office supply inventory and restock as needed

• Ensure common areas and conference rooms are kept tidy, organized and well-stocked, including the kitchen, dishwashers and supply areas

• Submit service requests to building as needed for repairs, cleaning and HVAC requests

• Maintain office equipment and coordinate service calls as needed

• Serve as resource to other staff on using conference room AV and troubleshooting basic IT/AV issues and escalating issues with service providers as required

• Daily mail and package distribution

• Coordinate external office visitors including visitor registration through security system, parking validations, loading dock requests, etc.

Meeting/Event Coordination

• Assist staff in hosting guests, meetings and events. This may include logistics coordination, greeting, refreshments and room set up/clean up

• Coordinate logistics and food for in person staff meetings and events

• Occasionally, assist staff members in coordinating off-site meetings and events

Employee Engagement

• Serve as key part of planning team for in person staff events and coordinate employee engagement activities

• Manage employee recognition and meal perk programs

• Coordinate employee recognition efforts – gifts, condolences, etc.

• Coordinate and schedule staff and admin team meetings in collaboration with other staff members. This includes setting agendas and coordinating with appropriate staff to present and host.

Other Projects as Requested

• Opportunities for project work including but not limited to IT implementations, training coordination, etc.

Qualifications

The administrative assistant is an experienced administrative professional with a minimum of three years’ reception or administrative experience, ability and interest in meeting and event planning and execution, technically savvy and a genuine commitment to work to support a team to ensure clear customer focus, a productive work environment, and the achievement of high-quality work.

•  Excellent customer service skills, a positive attitude and sense of humor

• Strong interpersonal skills to effectively work with, and relate to, a diverse group of team members

• Discretion and sound judgment in handling confidential employee, HR and organizational information

• High degree of accuracy and attention to detail

• Excellent problem-solving skills

• Clear, professional written and verbal communication skills, including drafting correspondence, meeting agendas and responses from general organizational email accounts

• Technologically savvy: proficiency using Word, Outlook, Teams, and Zoom. Knowledge of or ability to use Claude (or other AI platforms) a plus.

• Ability to trouble-shoot basic computer and AV systems and confidence embracing new technologies

• Experience coordinating with building management, vendors and service providers, including submitting and following through on service requests

• Strong organization and prioritization skills including the ability to handle multiple projects simultaneously, create/request clarity on multiple priorities, and accomplish tasks under a deadline

• Meeting and/or event planning experience. Creativity and ideas welcomed.

• Comfort with ordering, purchasing and basic expense tracking for supplies, catering and employee recognition programs

• Patience, flexibility and adaptability

• Ability to show initiative, willingness to learn and take on responsibilities as a contributing team member

• Able to work on-site during regular business hours and to perform the physical aspects of the role, including moving about the office, room set-up and clean-up, and lifting or carrying supplies and deliveries of up to 25 pounds

Work Environment

GHR fosters a respectful, inclusive, collaborative and fun environment as well as a supportive and engaged team. This is an in-person position in our downtown Minneapolis office.

Salary Range

Starting salary range for this position is $60,000 - $70,000 depending on qualifications.

Benefits Package

GHR provides a robust set of benefits including health, dental, vision (for self, partner and children) parental leave, medical leave, long-term disability, monthly technology stipend, a generous retirement matching program, PTO starting at 20 days/year, educational assistance program, pre-tax health and transportation accounts and nine paid holidays a year. The office is closed from December 25 – January 1 each year.

GHR is an equal opportunity employer and will not discriminate against any applicant for employment because of race, color, religion, sex, national origin, disability, age, genetic information, or any other status protected by state or local law for an individual who falls within the jurisdiction of such law.

We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce. All are encouraged to apply

To Apply

Submit a cover letter and resume to talent@ghrfoundation.org.   Application review will begin on August 31, 2026.